| Job Title: |
Whole-School Athletics Coordinator (YCIS-SHPD-2728-001) |
| Posted Date: |
11/11/2026 |
Expiration Date: |
- |
| Location: |
YCIS - Shanghai(Pudong) |
# of Openings: |
1 |
| Effective From: |
Other(08/01/2027) |
| Job Description: |
Job overview
Pls note this is Whole-school position, working across both YCIS Shanghai Pudong Century Park (CP) and Regency Park (RP) campuses.
Purpose of the Role
The Whole School Athletics Coordinator will lead the planning, organisation and development of athletics and co-curricular sporting provision across the Primary and Secondary sections of the school.
The postholder will oversee all athletics programming, including academies and the competitive swimming programme, and lead the development of school representative teams, whole-school sporting events and PEH Division initiatives. Working collaboratively with the Head of PE, CCA Coordinators, school leaders, teachers and external providers, they will create coherent, inclusive pathways connecting the PE curriculum, recreational participation, competitive sport and higher-level performance.
This role carries a significantly reduced PE teaching timetable, allowing sufficient time for whole-school leadership, programme oversight, coordination and development.
Key Responsibilities
Whole-School Leadership and Development
• Lead a coordinated, inclusive athletics programme across Primary and Secondary, including school sports teams, sporting CCAs, externally delivered coaching programmes and sports academies.
• Work with the Head of PE and CCA Coordinators to connect the PE curriculum, sporting CCAs, academies and school teams through clear, age-appropriate development pathways.
• Set the strategic direction for sporting CCAs, identifying priorities and opportunities that support participation and progression into competitive school sport.
• Work with the CCA Coordinators to oversee the identification and recruitment of sporting CCA providers and oversee the quality of provision.
• Oversee the development and delivery of the whole-school competitive swimming programme, including participation in the Shanghai Swim League (SSL), ensuring continuity between campuses.
• Develop and review an annual programme plan, including priorities, calendars, budgets and measures of success.
• Lead agreed PEH Division initiatives and strengthen continuity between Primary and Secondary.
• Oversee programme scheduling, staffing, student registration and facility allocation, working with CCA Coordinators on the practical delivery of sporting CCAs.
• Review participation, access and student outcomes to improve provision and progression opportunities.
External Providers and Vendor Management
• Provide strategic oversight of external sporting providers, including coaches, academies and other third-party organisations delivering sporting activities on behalf of the school, while working with CCA Coordinators on day-to-day implementation and administration of sporting CCAs.
• Lead the identification, evaluation and selection of external sporting providers, in collaboration with school leadership and relevant departments. Direct the recruitment of sporting CCA vendors, with CCA Coordinators supporting the practical recruitment and onboarding processes.
• Ensure that all external providers and their personnel meet the school’s safeguarding and compliance requirements, including appropriate background checks, child protection training and acknowledgement of the Adult Code of Conduct for Working with Students (Community Partners).
• Set clear expectations for programme quality, student supervision, professional conduct, communication and accountability, with CCA Coordinators supporting operational implementation.
• Lead quality assurance and evaluation of external sporting provision, drawing on feedback from students, parents, CCA Coordinators and staff, and direct improvements where concerns or underperformance are identified.
• Liaise with the School Business Manager and relevant departments regarding contractual arrangements, financial considerations and the renewal or termination of provider agreements.
School Teams and Student Pathways
• Lead the coordination of school representative teams, including trials, selection, training, fixtures, competition entries and parent communication.
• Coordinate competitive swimming teams, including training schedules, coaching arrangements, team selection, registration, student progression and parent communication.
• Ensure transparent selection criteria and consistent coaching expectations with the Head of PE and coaches.
• Provide equitable opportunities for boys and girls, balancing broad participation with performance development.
• Support students in balancing sport, wellbeing and academic commitments.
• Promote sportsmanship, teamwork, leadership and positive representation of the school.
Events, Competitions and Travel
• Coordinate whole-school sporting events, tournaments and agreed PEH Division activities.
• Maintain and communicate the school sports calendar.
• Arrange facilities, staffing, equipment, transport and other event logistics.
• Organise participation in local and international competitions, including approvals, parental consent, travel arrangements, staff supervision and parent communication. Attend and support key events as required.
• Lead the school’s participation in the Shanghai Swim League (SSL), including liaison with participating schools, attendance at coordinators’ meetings, organisation of swim meets and oversight of competition arrangements.
• Lead the school’s participation in organisations such as SISAC and ACAMIS.
• Liaise with partner schools, competition organisers and sporting associations.
Safeguarding, Safety and Compliance
• Ensure appropriate risk assessments, safeguarding and supervision arrangements for all programmes, events and trips.
• Ensure appropriate supervision, safety and emergency arrangements for swimming training and competitions, in accordance with school safeguarding policies and relevant aquatic safety requirements.
• Coordinate emergency procedures and access to relevant student medical information through approved systems.
• Maintain accurate records and uphold school policies, competition rules and safe use of facilities and equipment.
• Ensure that the SLT is promptly informed of significant incidents, safeguarding or safety concerns, and any circumstances that may require the cancellation or modification of sporting activities or events.
Resources and Budget
• Manage athletics and academy budgets in line with school procedures.
• Make proposals to the SLT regarding future budget and resource needs.
• Coordinate equipment and team kit purchasing, inventory, distribution and maintenance, including swimming equipment and team swimwear, alongside safe facility use.
• Report to school leadership on programme outcomes, expenditure and development priorities.
Communication and Promotion of the Sports Programme
• Lead the effective use of school communication platforms, including WeCom and the School App, to promote sporting programmes and activities, ensuring that PE staff and coaches use these platforms appropriately.
• Ensure sporting opportunities are promoted at the beginning of and throughout the school year to encourage students to try out and participate.
• Work with the school’s Marketing and Communication teams to celebrate individual and team participation and achievements.
• Maintain a visible presence at relevant parent events to promote the school’s sporting programmes and opportunities for students.
PE Teaching Expectations
• Teach a significantly reduced PE timetable, agreed with school leadership.
• Deliver engaging, inclusive lessons aligned with curriculum and assessment expectations.
• Assess progress, provide feedback and complete required reporting.
• Contribute to collaborative planning and professional development, modelling high standards of teaching, safeguarding and student care.
Qualifications and Experience
• A relevant bachelor’s degree and recognised teaching qualification.
• PE teaching experience and an understanding of student development across Primary and Secondary.
• Experience coordinating school sport, CCAs, academies or representative teams, including leading coaches or external providers.
• Broad knowledge of school sports, including football, basketball, volleyball, swimming and badminton.
• Experience organising sporting events and travel, with sound knowledge of safeguarding, risk assessment and safe practice.
• Knowledge of competitive swimming rules, meet organisation and Hy-Tek Meet Manager (or equivalent software) is desirable
Skills and Personal Attributes
• Strong organisational, leadership and communication skills.
• A collaborative approach and commitment to student wellbeing, inclusion and development.
• The ability to connect participation with meaningful progression and performance pathways.
• Sound judgement, attention to detail and effective management of competing priorities.
• Confidence using digital systems for programme administration, communication and review.
• Enthusiasm for building a positive, connected whole-school sporting culture.
Key Notes
• Key roles and responsibilities include but are not limited to the above. There may be times when school leaders need to request assistance with other duties.
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
“We are committed to safeguarding and promoting the welfare of all the students in our care and expect all applicants to share this commitment. We align our recruitment practices to the recommendations of the International Task Force on Child Protection. Before any appointment is confirmed, we implement effective recruitment practices which include: interview, identity check, criminal record check and character/professional references.” |
| Job Requirements: |
|
|